In today’s digital age, everyone is connected, which means word of your grant or scholarship could travel far and wide. But with the multitude of applicants, it simply doesn’t make sense to use a physical system to manage all the information you have. Effective grant management often comes down to using the right tools. Enter grant management software! With just a few clicks, you can set up an online form that will collect and sort through every applicant’s information, saving you valuable time.
Uses of Grant Management Software
So why use grant management software? Doesn’t that make the process seem a little impersonal? On the contrary, effective utilization of grant management software can actually assist your office in being more personable and making better connections with applicants and grantees. You can keep track of important grantee dates, as well as set reminders to stay in touch with them every few months. The simple act of reaching out and keeping open lines of communication will do wonders for your organization.
Additionally, effective grant management software will allow you to follow up with your grantees and see the results of the grant. By setting reminders and keeping your contact information updated, it will be easy to reconnect at the end of the grantee’s project and see what was made possible by your grant. This also allows you to collect photos and stories to share in the future, showing what your organization helped to accomplish.
Some grants even require updates and progress stories, and effective grant management software can help make this process smooth and easy. Rather than risk formatting issues or losing physical copies, everything can be uploaded directly into the software, and anyone who needs the information can access it.
Effective use of software also allows and encourages the building of an online community. This is an easy way to keep everyone involved with your organization (i.e., donors, grant recipients, supporters) informed of what’s going on, both within your organization and with the doings of grant recipients. Keeping this online presence is vital in today’s digital age, as more people move to getting all their news and communication electronically.
Other Advantages of Electronic Grant Management
One of the most frustrating aspects of applying for any sort of grant or application is the loss of application data. Perhaps they lose power or internet connection, or their application got lost in the mail. Grant management software can help. By saving all your applicant’s input automatically, it saves them the frustration of having to start the process all over if something happens.
By having all the information stored digitally, anyone with the appropriate credentials can access the information right when he or she needs it. No need for the person working from home or across the office to waste time by trying to get to a physical file cabinet. Everyone is on the same page and has all the same information. This is a valuable tool both for saving time and in appearing professional to potential applicants or donors.
Finding and utilizing the right software can be a huge advantage to effective grant management. It ultimately comes down to which is right for you and your business.
No matter what your organization does, whether you’re a small foundation or a large nonprofit, grant management software will help you move forward in a variety of ways. It can help you be more personable, more connected, and keep everyone on the same page. If you haven’t digitized your process to move towards effective grant management, now may be the time to start.